Please note that from 23rd June 2014 there are now additional ways to submit your application to us.
- It is now possible to download an electronic version of the application form from this website,
type your responses, and then email the form (together with electronic copies or scans of the invoices and supporting
documentation) directly to us.
- You can also download the application, type your responses, and then submit the form by email, while the copy invoices and
supporting paperwork are sent separately by post.
- You can also download the application, type your responses, print off the completed form, attach copy invoices and
supporting paperwork, and send by post.
- You can print the form, complete it by hand, attach the copy invoices and supporting paperwork,and then submit it by post.
- Alternatively, you can contact us by telephone (0845 013 6601) or e-mail, request that we send you a paper version of the
application form, complete it by hand, attach copy invoices and supporting paperwork, and send by post.
You will be able to download the application form from http://www.memorialgrant.org.uk/application_form.pdf
however if you require a paper version of the form please call 0845 013 6601 (from 1 June) for further assistance or alternatively,
send an email to: email@example.com
Please be advised that every application is considered individually and on its own merits.
To ensure that the process is as expeditious as possible, and in addition to copies of the invoices being claimed,
please ensure that copies of all available and relevant supporting documentation are also submitted
(e.g. Schedules of Work, quotes/estimates, architect's certificates, etc).
If you already provided a copy of the required supporting documentation on a previous application
(e.g. the Schedule of Work), then please have your covering letter or e-mail confirm that this is the case. It should also
quote the reference that was assigned to the application under which the paperwork was originally submitted.
We appreciate, and thank you for, your assistance in this regard.
Our email address is firstname.lastname@example.org
Our contact details are:
160 Bath Street
Telephone number: 0845 013 6601
MEMORIALS GRANT SCHEME - TRANSFER TO NEW SUPPLIER
Please note that from 1st June 2014 existing applications and any new applications will be handled by:
160 Bath Street
Telephone number: 0845 013 6601
From 1 June, claims can be submitted in three ways:
- The application form can be completed and emailed to Topmark at the address below, along with electronic copies or scans of any supporting invoices or documentation.
- The application form can be emailed and invoices or other supporting documentation sent by post.
- The application form can be completed by hand and sent by post along with other documentation.
You will be able to download the application form from http://www.memorialgrant.org.uk/application_form.pdf however if you require a paper version of the form please call 0845 013 6601 (from 1 June) for further assistance or alternatively, send an email to:
From 1 June any new applications or queries should also be sent to this email address.
You will not need to re-submit any claims which are already in process, as all information will be transferred. Post sent to the old Newport address will be re-directed until the autumn.
From 1 October 2013 professional fees became eligible for this scheme when incurred on the construction, repair and maintenance of public memorial structures.
PRO RATA % APPLIED
For details of the quarterly pro rata
payment percentage, please click the button below
in October 2010 that from 1st April 2011 onwards,
the Memorial Grant Scheme will have a fixed annual
budget of approximately £0.5m. The scheme has
been allocated this annual funding for 2011/12, 2012/13,
2013/14, 2014/15 and 2015/2016.
financial year 2011/12, we did not apply a mechanism
of control to manage this fixed budget. In order to
ensure that all claimants are treated fairly in the
event of pressures on this budget in future we will
be introducing a new approach to the scheme which
is outline below.
- From 1st April 2012
the Memorial Grant scheme will operate with quarterly
fixed budgets (which will be calculated equally
from the total annual budget).
- Payments will be made
once per quarter and the payable rate will depend
on the value of the eligible claims received in
that quarter, with each claim attracting a fair
- The maximum grant payable
in response to any application will be 20% of project
costs (i.e. the maximum payable will be the full
rate of VAT incurred on eligible expenditure).
- If the total funding
is not used in any quarter, it will be available
in the following quarter (but not transferable between
financial years). We will publicise at the end of
each quarter the value of the applications received
and the applicable payable rate.
- We will publicise the
total budget and key dates for the scheme at the
beginning of each financial year. This will include
the quarterly budget allocation, quarterly payment
dates, the date for all applications to be received
in each quarter and the date that queries need to
be cleared by.
- Any rejected claims,
which are subsequently resubmitted, the date of
receipt will be the date the resubmitted claim is
received, not the date the original claim was received.
The Chancellor of the Exchequer announced in the March
2005 Budget, that both charities and faith groups excepted
from registering as charities, can reclaim VAT incurred
on eligible construction, renovation and maintenance of
public memorials since 16th March 2005.
All memorials must bear an inscription identifying the
memorial purpose. The text of the inscription must be included
in question 8 of the application form.
Invoice spanning works before and after 16th March 2005
can be submitted, but only the element incurred on or after
this date will be refunded. This split must be made clear
on either the invoice or the application.
There is no minimum or maximum limit on the amount reclaimable.
Payment dates and claim deadlines
The total budget available for FY 2015/16 is £0.5
million. Payments will be made around the middle of July,
October, January and April. In order for an eligible claim
to be included in one of the quarterly payment runs:
- Applications must be received by the last working day
of the preceding month - June, September, December and
March. It is recommended that you obtain proof
of posting for all submissions to the scheme.
- Any queries on your application must be resolved by
the deadline stipulated below. If your query cannot be
resolved within this time, your application will roll
forward into the next quarter, and that quarter’s
payable rate will apply. In order to minimise the queries
needing resolution at quarter-end, you are asked to submit
your application as early as possible in the relevant
Deadlines and Payment Dates for 2016/17
Applications to be received by
Queries to be cleared by
Payment to be made on or around
30 June 2016
30 June 2016
4 July 2016
20 July 2016
30 September 2016
30 September 2016
4 October 2016
17 October 2016
This guidance is designed to help you in completing your
application. You will find it
helpful to read the accompanying guidance notes in full before completing
your application. If you require further assistance, then please call to
speak to one of our operators on 0845 013 6601. Calls will be charged at
the standard local rate.
We will hold some of the information provided on computer.
This information will be used to process applications, grants
and produce statistics. Some of this information may be
shared with other grant providing organisations such as
Historic England, Cadw or Historic Scotland, to avoid the
possibility of duplicate payments being made.